TITLE: School Secretary

 

REPORTS TO: Principal

 

JOB GOAL: To assure the smooth and efficient operation of the school office so that the 

office’s maximum positive impact on the education of the children can be realized.

 

PERFORMANCE RESPONSIBILITIES:

• Performs the usual office routines and practices associated with a busy yet

productive and smoothly run office.

• Receives and routes all incoming calls. Responds appropriately to requests

for information.

• Maintains a daily teacher attendance log, and the records for substitute teachers.
• Greets all visitors courteously, determines their needs, checks appointments,

directs or escorts them to proper person, and maintains a visitor’s log.

• Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
• Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
• Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned. 
• Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
• Register, release or transfer students; complete enrollment information and database.
• Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
• Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
• Provide clerical assistance to faculty and staff as needed.
• Orient new and substitute teachers; provide directions, keys and instructional materials.
• Perform related duties as assigned.

 

EDUCATION AND EXPERIENCE: 

• High School diploma or G.E.D.
• Minimum of two years office or secretarial experience involving public contact and record-keeping experience.
• Computer and Keyboard Skills
• Ability to multi-task in a fast paced environment
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Satisfactory completion of State mandated health examination.

 

EVALUATION:  Performance of this job will be evaluated annually by the Principal.

 

TERMS OF EMPLOYMENT: 

• Salary commensurate with the Fairview Independent Schools Classified Salary Schedule
• Work schedule to be established by Principal